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Most organisations hold many linear feet of archives that are superfluous to requirements. Records
Management consultancy assists staff in developing key document retention strategies which are in
compliance with legal requirements. Efficient archive management ensures that inconsequential material
is not restored unnecessarily.
The quantity of the archives that organisations are required to retain raises issues in terms of internal
storage space. Document SOS provide varying solutions from Archive Training to Vacuum Packing. By
vacuum packing documents, storage space can be reduced by up to 60%. Key information can easily be
retrieved and re-packed.
For more information please give us a call on 0207 498 8080 or email us
We have a capacity to scan over 500,000 pages per day into most formats including TIF, PDF, OCR,
HTML, JPG and many more.
We can collect your documents direct from your office anywhere in the UK and once scanned we can even
securely shred them if required, supplying an appropriate security certificate as proof.
Document S.O.S can also provide scanning for restored documentation following its recovery and
restoration. This is particularly helpful as a backup copy but it should be noted that some records need to
be on their original substrate to support legal criteria.
For more information please give us a call on 0207 498 8080 or email us
Where documents are not required for restoration but contain sensitive information, shredding can be
arranged and a certificate of its secure destruction supplied as proof. There are three levels of shredding:
- uncertified destruction
- certified destruction
- witnessed incineration
For more information please give us a call on 0207 498 8080 or email us
Frequently in a disaster site, the damage is limited to one area, but the office or building is deemed
unsuitable for a variety of reasons. In order that multiple storage sites do not complicate file retrieval, it
is more efficient to keep all the paperwork together in one location. Document S.O.S provide a secure
document storage service for those undamaged records, which includes a fast-track retrieval and courier
facility. The demand for the logging and packing system that Document S.O.S offer has now been
extended to include office relocations. Documents from the original office can be sorted, archived,
delivered and unpacked in order at the new location.
For more information please give us a call on 0207 498 8080 or email us
Our total understanding of your needs during the time of your move and our unederstanding of correct
book handling sets us aside from our competition. Our Project Management team's understands how to
move books so as to not damage them, keeping them in prime condition, along with being as flexible as
possible, allows us to give to you a smooth and efficient transition.
We offer a wide variety of services that best suit each individual library's needs. These services are as
follows:
- Full moving services
- Planning
- Rare book moves
- Cleaning collections (during the move or maintenance of your stacks)
- Free initial consultations
- Sample Specifications (e-mail us to request sample move specifications)
- Furniture and computer moving
- Storage needs
For more information please give us a call on 0207 498 8080 or email us
Document SOS is happy to offer its clients a disaster supply kit
Keeping a large supply of equipment in case of emergency is not necessary. It is bulky, awkward to
store and expensive. However, it is worth having a few of the essential items on hand. In the event
of a crisis the disaster company called in will have the necessary salvage and protection equipment.
The items must be stored in an accessible location, perhaps in a box in the cleaner's cupboard with
the mops and buckets that may also be required.
The Kit we supply contains:
- A packet of face masks
- Several pairs of light weight rubber gloves
- Several pairs of welder's gloves (for handling material where there is broken glass)
- Several pairs of cotton gloves
- Polythene bags / cling film
- Masking tape
- Rolls of brown parcel-sealing tape
- Packets of plastic sheeting
- Waterproof marker pens
- Book I.D. forms and pens
- Several rolls of crepe bandage
- Strong torch (batteries must be checked regularly)
- Pot-holing head torches ( batteries must be checked regularly)
- Medium sized paint brushes ( 1- 1 _ inches 3-4 cm wide)
- Several pairs of scissors
- First aid kit
- Key administrative stationary
For more information please give us a call on 0207 498 8080 or email us
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